Appointments are generally restricted to those who have earned their PhD within the last four years. Postdoctoral appointments may not exceed a total of five years for all combined years of institutional training.
Postdoctoral Scholars are appointed at UH for fixed terms, by issuance of re-appointment letters (preferably of one year's duration each) that may total up to four years. Faculty sponsors may request an extension beyond the four-year total for up to one additional year.
During its term, an appointment is contingent upon satisfactory performance and the existence of funding. At the end of the term and subject to the limits set forth in this policy, the appointment may be eligible for renewal, based on satisfactory performance, the existence of funding, programmatic need and continuing visa eligibility (for international Scholars). Although Scholars may be eligible for up to five full years in duration, there is no guarantee of appointment renewal up to five years.
Individuals interested in applying for postdoctoral study should make their inquiries directly to the academic department or school in which the person is seeking appointment. Faculty members are expected to respond to all correspondence regarding possible postdoctoral status, to determine whether the area of interest is appropriate for study and whether there is sufficient office/laboratory space and other resources needed to support the scholar.
Departments wishing to appoint a postdoctoral scholar should forward all appointment papers to the Information & Research Services Unit at the Research Authority (RA) .
When appointing an international postdoctoral scholar, the senior supervisor must request a visa through the RA. UH expects international postdoctoral scholars to be appointed with a A-2 (Research Scholar) visa and A-4 for accompanying family members.
Levels and Sources of Support
Postdoctoral scholars at UH must be supported either by training grants, institutional, departmental or School fellowship funds, President postdoctoral fellowship program, or external fellowships, or by a combination of these sources. Postdoctoral scholars may not be self-supporting.
A postdoctoral fellowship is a competitive award of financial support to an individual postdoctoral scholar, providing a stipend. Although postdoctoral fellowships may be awarded on the basis of a proposed research program, they are not awarded to accomplish a specific statement of work, and they do not lead to an employer-employee relationship. Postdoctoral Fellowships are awarded on a merit basis to assist a scholar in his or her professional training and development.
All vacation leave must be scheduled in advance with the faculty supervisor. Requests for additional time must be negotiated with the faculty supervisor and it is recommended that those requests and responses be documented in writing.
Scholars may continue to receive fellowship stipends or salaries during their absence due to illness throughout their year of appointment.
Postdoc scholars are eligible to receive up to 14 weeks maternity leave with full pay.
The supervisor should inform the Information and Research Services Unit of any changes.
Scholars on disability leave continue to be registered while on leave. Insurance premiums continue to be charged following standard policy
Travel and Other Reimbursements for Scholars
The postdoc fellow may receive refunds of travel for attending conferences or any other expense related to his/her research. The refund is given only if funds are made available by the supervisor or hosting department. These refunds cannot be funded as part of the fellowship.
A post doc fellowship shall be exempt from tax, as long as nothing was given in return by the student for the scholarship. For that purpose a scholarship is considered a grant, award or exemption from payment.
When receiving a post doc position at the UH, medical insurance is mandatory.